Tips for Your Teams First Visit to Rogers

Is this your attendees' first-time event? Make their first visit to Rogers easy and stress-free.

Rogers would love to host your next tournament, competition, meeting, or sporting event. From convention center space for dance competitions to ball fields and multi-purpose facilities for tournaments, we have what it takes to make your next event successful.

Transitioning to a new city can be hard for your players, coaches, and family members, but with some easy strategies, you can make their transition a bit easier. 

Prepare a welcome email from Visit Rogers.
Send a customized welcome letter outlining helpful information for your attendees and their families.

  • Include links for the host hotel, conveniently located restaurants, nearby shopping options, and popular attractions to enjoy during down-time. Be sure to use clickable links to the website for additional information and for ease of booking reservations and tickets.
  • Show photos of the facility. This will help attendees get a visual of the facility prior to arriving, which will help them find the location, as well as give them an idea of what to expect upon arrival.
  • Include social media handles. Be sure to include links to social media handles and include the city's or the event’s hashtag to encourage attendees to use the hashtags while visiting.
  • Post directions from the host hotel to the facility, as well as details on when the event will take place. This information can help attendees with directions, taking away unnecessary stress during travel.

Include a welcome table at packet pickup or registration to include:

  • Visitor destination guides from Visit Rogers and the Rogers Lowell Area Chamber of Commerce
  • Restaurant maps with coupons from the surrounding area.
  • An attraction guide tailored to your group, whether including family-friendly attractions, adult hot spots such as local breweries, or group dining options.
  • Promotional items for attendees to take home. Not only do these make great souvenirs and gifts, but they can remind attendees of the city long after the event.
This can be tailored to your event with your event logo included.

Plan off-site events.
Coordinating pre- and post-event gatherings can help attendees meet each other, network, and build rapport. Here are a few ideas:

  • Rogers Aquatics Center - Plan a private event with open swim, pool games and exploring, or plan a movie night at the park.
  • Bike Night - Host an event at Lake Atalanta, which offers pavilions for group meals and gatherings. This lake and trail system is also connected to the Railyard Bike Park.